Types or Categories of Public Records
The following is a reasonably current list of the types or categories of records maintained by Calhoun County and its departments.
Records may exist in paper or electronic formats including digital files, databases, email communications, audio recordings, photographs, and video recordings.
County Board
- Ordinances and resolutions
- Meeting agendas and minutes
- Committee meeting records
- Intergovernmental agreements
- Contracts and vendor agreements
- County policies and procedures
County Clerk
- Election records and results
- Voter registration records
- Assumed business name registrations
- Notary public records
- Public notices and filings
- Referenda records
Circuit Clerk
- Civil case files
- Criminal case files
- Traffic case files
- Domestic relations case files
- Court orders and judgments
- Court dockets and scheduling records
- Some records may be subject to court rules and statutory confidentiality.
Sheriff’s Office
- Incident and offense reports
- Arrest and booking records
- Jail records and inmate logs
- Dispatch logs and call records
- Accident reports
- Evidence and property records
- Department policies and procedures
State’s Attorney
- Criminal prosecution files
- Juvenile prosecution records (subject to statutory restrictions)
- Asset forfeiture case records
- Legal opinions issued to County officials
- Records related to civil representation of the County
- Administrative records of the office
Treasurer
- Property tax collection records
- County financial records
- Revenue and expenditure reports
- Tax distribution records
- Audit reports
County Assessor
- Property assessment records
- Property record cards
- Assessment rolls and databases
- Property valuation records
- Assessment appeal records
County Highway Department
- Road and bridge maintenance records
- Construction and engineering plans
- Bridge inspection reports
- Equipment maintenance records
- County highway maps
Zoning / Planning
- Zoning ordinances and amendments
- Variances and special use permits
- Building permits
- Subdivision plats
- Zoning maps and land use records
Probation Department
- Adult probation records
- Juvenile probation records
- Presentence investigation reports
- Drug testing records
- Some records are confidential under Illinois law.
Records Available Online
Certain County records may be available on the Calhoun County website, including:
- County Board meeting agendas and minutes
- County ordinances
- Budget and financial information
- Public notices
- Election information
Notice Regarding Exemptions
Certain records or portions of records may be exempt from disclosure pursuant to the Illinois Freedom of Information Act or other applicable laws, including but not limited to:
- Law enforcement investigative records
- Juvenile records
- Personal privacy information
- Attorney-client privileged communications
- Records specifically prohibited from disclosure by statute or court rule
Fees
Fees for copies of records will be assessed in accordance with the Illinois Freedom of Information Act.